Instructions for SMIL
The SMIL web portal was launched on 9 June 2015 and is now used by all operating companies for applications to extend deadlines in the licence work programme. A new and extended version of SMIL was launched on 15 September 2017.
SMIL now includes a new module for notifications from licence operators to the Ministry of Petroleum and Energy (MPE)/Norwegian Petroleum Directorate (NPD) on decisions to proceed or drop the licence.
Note that SMIL until further notice only includes licences in initial phase, not licences in extension phase.
Access to SMIL via L2S
There is a link to the SMIL portal in License2Share (L2S). Only operators have access to SMIL. The operator’s L2S super-user can add new SMIL users in a separate SMIL group that has been established for this purpose. Each operating company will have its own SMIL group in JV Authorities. When logged on to L2S, SMIL users, i.e. 'L2S JV coordinator'/'L2S JV coordinator deputy' and others with SMIL access, will see the SMIL button at the bottom of the left-hand column.
In SMIL, the operator has access to submit applications and notifications on behalf of the production licences that the company operates. All applications and notifications the company has drafted and/or submitted through SMIL will be visible in the list as long as the operator remains unchanged.
Completing applications or notifications
Start by selecting “Application form” or “Notification form”. Then select the production licence from the pull-down list. This shows the licences in initial period that the company operates. After selecting a production licence, facts about the licence will be automatically uploaded from the NPD’s Factpages. The next step is to complete the various fields, with pull-down lists and free text.
Enclosures can be uploaded to the application. Before submitting, you can choose to make a pdf document, i.e. a draft of the application/notification, to share internally in the company, or to share with partners by publishing on L2S.
When the application/notification is ready, click the 'submit' button and it will be sent to the MPE, with a copy to the NPD.
Receipt for submission
When the application or notification has been submitted, a receipt will be sent by email to the operator’s contact person. If the NPD finds that the application/notification is incomplete, it will be returned via SMIL, with an email notice and explanation to the contact person.
The status of the authority process (Draft, Returned, At NPD, At MPE, Completed) will always be visible in the operator’s list of applications/notifications in SMIL.
Applications: When the MPE has received the NPD’s assessment and recommendation of an application for extended deadlines in the work programme, the MPE will respond by sending a decision letter to the company with a copy to the NPD. The decision, with potential new deadlines for the production licence, will be registered in SMIL and the NPD’s Factpages will be updated.
Notifications: Regarding notifications that the licencees have decided not to continue the work programme, the MPE will send a letter to the operator, confirming the licence drop. If the licencees have decided to proceed to the next phase and continue the licence, no response will be given to the operator from the MPE. The NPD will receive the notification and the NPD’s Factpages will be updated.
For both applications and notifications, SMIL will send an email message to the operator’s contact person for the application/notification when a decision letter is received from the MPE is received and loaded in SMIL. The letter can then be read directly in SMIL.
In the event of a new application for the production licence, the new approved deadlines will show in SMIL. If there is a change of operator, or if the production licence is relinquished, previous operators will no longer be able to see the old applications.